Managing project deliverables on time and within budget is an integral part of any organization. In today’s world, most project managers will find it challenging to deliver projects on time and within budget owing to many internal and external reasons. For example, project managers may fail to estimate the exact timeline for projects or induct the right resources for projects thereby ultimately not meeting the project deadlines and client expectations. Both project and resource management is utmost important in the timely delivery of projects within the allocated budget.
TotalServ Pro (TSP) is an end-to-end solution that helps project managers and delivery managers to overcome such challenges through its state-of-the-art technologies such as Project Gantt, Resource Scheduler, Task board, Forecasting, Percentage Completion, Budget Notification, Time Postings, Template Jobs/Job Tasks, etc. In other words, TotalServ Pro spells out utmost transparency in conducting business operations in an organization.
TotalServ Pro includes the following key aspects for delivering projects on Time and within Budget:
- Scope: In TSP, scope of the project is done through Forecasting at Opportunity and Quote level. Estimated hours and estimated cost of the project can be derived at the Opportunity level or Quote level by forecasting. So at the scope level itself it gives the variance between the actual budget and the customer budget.
- Project Planning: In TSP, project planning is done with the built-in Gantt chart functionality including activities and duration. You can assign your activities to a single resource or multiple resources .The Drag and Drop feature will help to adjust the timelines easy and fast. In TSP, Project records can be created instantly using the predefined templates that has the detailed information of resources, and estimated work schedule.
- Optimize Project Resources: Consolidates available resource based on their work schedule (through Gantt + scheduler and Top view scheduler features), role, skill set and resource cost who are later utilized in to different project works. It also balances resource workloads across multiple projects by effective resource time and task allocation.
- Capture Time and Expenses: In TSP, Time and Expense are entered by resources on the projects they work to make sure that clients are billed accurately and resources are given their due credits.
- Monitor the project performance: In TSP, real-time Dashboards and Reports gives managers a clear and precise status on each project.
Dashboards allow you to track timelines, budgets, expenses and resources where you can compare project status of actual time spent vs. budgeted.
Strong reporting capabilities allows you to get an overview on time and budget status, percentage of completion, and project task information.