Power Automate Per Business Process Plan

Power Automate per business process plan is licensed by flow and allows customers to implement critical business processes with capacity that serves teams, departments, or the entire organization without individually licensing each end user that triggers the licensed flow.

Overview

Power Automate per business process plan is great for departmental scenarios where typically, one power user sets up a flow and shares the same with the broader group. This plan alleviates the need to license each end user that knowingly/unknowingly triggers execution of the licensed flow.

Note:“Power Apps and Power Automate capacity add-on” can be purchased to increase daily service limits.

Customers that need full-fledged, general purpose workflow/business process automation capabilities, should consider purchasing standalone Power Automate licenses. Licensing is supported on both a “per user” basis as well as a “per flow” basis. Both standalone licenses include the full capabilities on Power Automate. Limited Power Automate capabilities are also included within Power Apps, Office 365 and Dynamics 365 licenses. High level overview of the licensing structure is provided below.

Plan and Capabilities Plan and Capabilities Power Automate per user plan Power Automate per flow plan
Basics Minimum purchase NA 5 Units
User license required? Yes
Execute flows Workflows
Business process flows
Connect to your data Standard connectors
Premium connectors
On premises data gateway
Custom connectors
Store and manage Standard connectors
Per license capacity Common Data Service Database 50MB 50MB
Common Data Service File Capacity 200MB 200MB
Daily API request limit 5000 5000
Note:Scheduled flows may be configured to trigger every minute, irrespective of license type. There are no limits on the frequency of flow runs beyond what the connector supports.
Power Automate use rights included with Power Apps licenses

Power Apps licenses (both “Power Apps per app plan” and “Power Apps per user plan”) include Power Automate use rights for the purpose of automating workflows associated with the Power Apps application(s).

Power Automate use within Power Apps is limited to the context of the Power Apps application. What this means is that for both triggers and actions, flows included within a Power Apps application can connect to:

  • Any data source within the use rights of the Power Apps application
  • Directly with the Power Apps application (via built in trigger/action)

If the flow is isolated and has nothing to do with the Power Apps application, then standalone Power Automate licenses will need to be purchased.

Example of Power Automate use within Power Apps application context:

User with a standalone Power Apps license runs an app that uses SQL DB as the data source and includes flows that:

  • Read from OR write to SQL DB
  • Use a built-in Power Apps trigger and/or action – e.g., Send a push notification to the app
Example of Power Automate use outside of Power Apps application context:

The same user (in the example above) now also wants to use a flow that updates an Oracle database, and:

  • Is completely unrelated to the Power Apps app
  • Does not interact in any way with the Power Apps app (or its data sources)

This user will then require a standalone Power Automate license.

Plan and Capabilities Power Automate use rights within Power Apps licenses
Execute flows Workflows
Business process flows
Connect to your data Standard connectors
Premium connectors
On-premises data gateway
Custom connectors
Store and manage Common data service use rights
Power Automate use rights included with Dynamics 365 licenses

Dynamics 365 licenses include Power Automate use rights for the purpose of customizing and extending Dynamics 365 application(s).

Power Automate use within Dynamics 365 is limited to the context of the embedding Dynamics 365 application. For both triggers and actions, flows included within the Dynamics 365 application can connect to:

  • Any data source within the use rights of the Dynamics 365 application
  • Directly with the Dynamics 365 application (via built in trigger/action)

If the embedded flow is not within the context of the Dynamics 365 application, then standalone Power Automate licenses will need to be purchased.

Summary of Power Automate use rights with Dynamics 365 licenses
Plan and Capabilities Power Automate use rights within Dynamics 365 licenses
Execute flows Workflows
Business process flows
Connect to your data Standard connectors
Premium connectors
On-premises data gateway
Custom connectors
Store and manage Common data service use rights
Power Automate use rights included with Office 365 licenses

Office 365 licenses include Power Automate use rights for the purpose of customizing and extending Office 365 applications.

Power Automate use within Office 365 is limited to the context of the embedding Office 365 application. For both triggers and actions, flows included within the Office 365 application can connect to:

  • Any data source within the use rights of the Office 365 application
  • Directly with the Office 365 application (via built in trigger/action)

If the embedded flow is not within the context of the Office 365 application or if the embedded flow needs to connect to a premium on-premises or custom data source standalone Power Automate licenses will need to be purchased.

Summary of Power Automate use rights with Office 365 licenses
Plan and Capabilities Power Automate use rights within Office 365 licenses
Execute flows Workflows Unlimited
Business process flows -
Connect to your data Standard connectors
Premium connectors -
On-premises data gateway -
Custom connectors -
Store and manage Common data service use rights -
Per license capacity Daily API Requests 2000
Try & Buy
Trial 30 Days Free
All trials are all modules, multiple users.
Buy
Per User Per Month $
Select Quantity
Total= $  
Additional Users & Functionality
Team User Quantity Per User/Mo.
Read Only $    
Accounting User Upgrade * $
Quantity Per User/Mo.  
New User on
Power Apps *
$
Time & Material Billing User Upgrade * $
Quantity Per User/Mo.
New User on
Power Apps *
$
Adding = $    
Packaged Services from MTC
Implementation Services
Total end-to-end services are available at a cart hourly, weekly, or assured fixed package.
Data migration   $60.00
Project Management $700.00      
Training
Go-Live Support
Customization
Support services
Solution support
Emergency Support
All Implementation Services
MTC's CRM product licensing includes at no-charge a maximum of 2 non-production instance of CRM for the purposes of Development and Staging/Test. Provide these additional CRM Organization names by email to SalesTeam@mtccrm.com

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